By Lothar Seiwert, Holger Woeltje
Take charge—and create an efficient stability among your paintings and private existence with assistance from Microsoft Outlook. during this functional consultant, specialists train you a confirmed time-management procedure, exhibiting you the way to set and deal with your priorities with customized alterations to Outlook. Sharpen your concentration, wrestle distractions—and deal with it slow with whole confidence.
Get the abilities to take keep an eye on of your schedule
• arrange e mail in a scientific approach and maintain your inbox fresh
• agenda time for productivity—and safeguard it opposed to interruptions
• follow Outlook filters that will help you deal with projects and tasks
• find time for relatives and fun—plan your paintings and personal lives jointly
• Use Outlook with Microsoft OneNote® to seize principles and set pursuits
• study potent time administration suggestions with functional examples
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Extra info for Effective Time Management: Using Microsoft Outlook to Organize Your Work and Personal Life
Delete as many as possible as quickly as possible. The first question you should ask yourself is: Can I delete this mail without hesitation? Frequently, a quick look at the sender and the subject line is enough to make this decision. ■ Act Now Work on important and urgent messages immediately when you start working your email block. Do the same for small issues that only take three to four minutes to process. If you leave these messages for later, they may pile up endlessly and it’ll take more than an hour to catch up after two days.
Keep All Items That Are Flagged for Processing in a Single View With the help of search folders, you can search your complete mailbox (all folders in your Exchange account) or a complete personal folder file with all subfolders for email messages that have certain criteria, as shown in Figure 1-12. For example, you can see all messages that are flagged for processing in one view—even though they are located in different folders for different projects. After you have set up a search folder, you can open it with one click of the mouse, just like a regular email folder.
In the description box, you specify the details about the selected condition/actions by clicking the blue underlined terms. With the Rules Wizard, you can automatically flag messages from your managers in color and move messages, for example, with the words Project B and FYI in the subject line into the Project B – read folder. For each message you send to your colleague Robin Wood, you can move a copy with ToDo in the subject line into the Check back by end of week folder. Take 15 minutes to look at your inbox, look at all the available options in the Rules Wizard, and think about which other rules will make your workday easier.
Effective Time Management: Using Microsoft Outlook to Organize Your Work and Personal Life by Lothar Seiwert, Holger Woeltje